Details
05/17/2018
North College Hill Comprehensive Plan Update - RFP
City of North College Hill
Request For Proposals for and Update to the North College Hill Comprehensive Plan.
THE REQUEST
The City of North College Hill, Ohio, is seeking qualified consulting firms/Planning Professionals to assist with revising/updating the Cityâs Comprehensive Plan. Qualified consulting firms/Planning Professionals should have experience and be familiar with preparing and updating Comprehensive Plans for municipalities/organizations.
THE CITY
City of North College Hill is approximately 1.83 square miles and is called home by roughly 9,327 residents. The City is nicknamed âThe Center of It All.â While only ten minutes or less from downtown Cincinnati, and all major Hwyâs while retaining a small-town flavor.
After a number of years of steady decreases, North College Hillâs population is affected greatly by a transient population. The community has also become increasingly diverse over the past few decades. The 2016 American Community Survey estimates that nearly 1% of the community identifies as Hispanic or Latino and nearly 46% of the population is black or African American.
In order to remain vital and competitive, the community is focusing on long-range planning that takes advantage of its location and strengthens its commercial and residential areas. The City is particularly interested in incorporating the ideas of populations that have been historically underrepresented in past planning exercises.
SCOPE OF SERVICES
After a large-scale update of the Comprehensive Plan in 2008, the City is looking to focus land use review efforts in a few specific geographic locations and to incorporate components of active living and resiliency throughout the Plan.
The following is a general description of the tasks to be required of the consultant. In preparing a proposal, the consultant is free to modify, revise, or otherwise amend the list of tasks to best satisfy the requirements of the Plan:
1) Initial meeting with City staff to review the project schedule, schedule meetings and begin the process of data collection.
2) Schedule and conduct public meetings and topic-specific focus groups as necessary (see Citizen Participation).
3) Update the following elements of the Plan:
a) Graphics, maps, tables, etc. to reflect current demographics and incorporate into Comprehensive Plan document.
b) Refine Community Goals and Policies based on community engagement.
c) Land Use
- Primary focus on a small area plan for 66th Street and Nicollet Avenue area.
d) Transportation:
- Update with an emphasis on multimodal connectivity
- Refinements to reflect land use and demographic data.
- Transportation section will also include trail system.
e) Housing:
- Work collaboratively with City staff to update existing plan.
f) Utilities â Coordinate update with City-selected utilities consultant
g) Public Facilities
h) Park and Open Space:
- Park System Analysis
- Needs Assessment
- Draft 10-Year Parks Master Plan
- Cost Analysis of Recommended Improvements over the next ten years
- Implementation Strategy
4) Help to identify opportunities to incorporate health, resiliency, and economic competiveness into Plan.
5) Define Strategic Planning Initiatives
6) Refine Implementation Initiatives
- Prioritize Redevelopment Areas/Initiatives
PROJECT TIMEFRAME
The timing of the Comprehensive Plan update has been established by statue and the Metropolitan Council. The full Comprehensive Plan Update must be distributed to adjacent municipalities and other required organizations for a six month review period prior to submittal to the Metropolitan Council by December 31, 2018. The scope of service must be placed in a time frame that fulfills this objective.
CITIZEN/BUSINESS COMMUNITY PARTICIPATION
Citizen participation is essential to the development of this Comprehensive Plan. The planning process must incorporate a citizen participation program that will encourage and facilitate input from a representative group of City residents. Additionally, the Cityâs business community should also be engaged in the Plan process and solicited for input on this Plan. Innovative online community engagement and a social media plan are expected to be part of this process.
CLIENT RESPONSIBILITIES
The City of Richfield shall provide all available existing documentation to the consultant and will make staff available on an as needed basis. City staff will schedule, coordinate, and generally make all necessary arrangements for meetings conducted by the consultant during the course of this project.
SUBMITTAL REQUIREMENTS
Each proposal must be limited to ten pages and shall contain the following information:
1) A statement of qualifications, relevant experience, and key personnel who will be responsible for the execution of this project, including qualifications of any sub-contractors named in the proposal.
2) A proposed work program based upon the scope of work in this request. The consultant is encouraged to incorporate his or her own ideas beyond those outlined in the RFP.
3) A detailed theoretical timeline for achieving each of the preceding scope of services. To be considered are the orderly development of the sections; a list of tasks to be undertaken in each section, including meetings with the staff and public meetings; and the deliverables at each stage of development.
4) Ability to complete the requested project tasks in a timely manner and evidence that the firmâs / Plannerâs workload would permit the prompt commencement and completion of the project. This may include examples of other similar work and schedules on updating Comprehensive Plans and/or developing corridor overlay district regulations.
5) One example of your planning creativity in action, where creativity drove the solution.
6) One example of a relationship-based planning strategy in a community-wide experience where residents, boards, and commission needs were met.
7) Familiarity with the City and the region.
8) A detailed cost breakdown of the project.
Proposals must be received no later than 5:00 p.m. on September 10, 2018. Late submittals will not be accepted.
Six copies of the proposals should be sent to:
Sheryl Long,
City Administrator
1500 W. Galbraith Road
Cincinnati, OH 45231
THE SELECTION PROCESS
The selection of a planning consultant will occur as a result of a detailed process. After review of the RFP qualifications by a review committee, a short list (three to four) will be created and those firms/Planners will be requested to make a brief presentation detailing their qualifications for selection. A staff recommendation will be sent to the Planning Commission/City Council and Community Improvement Corporation, with final selection of a consultant expected in November 2018.
Proposals will be evaluated based on, but not limited to, the following:
⢠Consultantâs qualifications and key personnel of the consulting team.
⢠Experience working with inner-ring suburbs in revising comprehensive plans and assisting fully developed cities in creating a long-term vision.
⢠Ability of key personnel to create relationships with stakeholders: City Council, Housing and Redevelopment Authority, Planning Commission, Recreational Services, Transportation Committee, staff, etc.
⢠The apparent quality of the work of the firm, team, or individuals based both on its Proposal and on information received from listed references.
⢠Project organization and approach.
⢠Ability to meet the project timeline and consideration of budgetary constraints.
The qualified firm or individual will need to lead the Comprehensive Plan process and have the skills and experience to facilitate public meetings, update demographics, use GIS maps, and assist in drafting updates.
FINAL PRODUCT
The revised 2008 Comprehensive Plan shall be submitted in three formats:
1) 20 printed, bound, color copies;
2) Electronic files including all text and graphics, compatible with those programs used by the City.
COMPENSATION
Following the selection of a firm, the scope of work, cost attributed to the project element, and an agreement for services can be finalized. Reimbursement shall be made according to an agreed upon schedule, specified within the contract.
CONTACT INFORMATION
Questions regarding this RFP should be directed to:
Cindy Tuttle
Mayorâs Assistant
Tel: (513) 521-7413 Ext 101
Fax: (513) 931-1236
Email: ctuttle@cityofnorthcollegehill.org
Link to City of North College Hill 2008 Comprehensive Plan:
http://northcollegehill.org/DocumentCenter/View/83
